---
title: "Assigning a Guest to a Table"
url: "https://help.checkinpax.com/en/article/assigning-a-guest-to-a-table"
language: "en"
last_updated: "2026-08-02T02:57:36.869Z"
---

# Assigning a Guest to a Table

Use the dropdown to add guests to tables – or assign them in bulk using Excel.

There are three ways to assign guests to tables.

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**Before you start:** Make sure you have already created your tables in Event Setup. Guests can only be assigned to tables that exist in your event.

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## Method 1: Assign Individually from Guest List

-   Go to your Guest lists
-   Add a new guest you want to assign
-   Under the Table field dropdown, select the table name
-   Click Save
-   The guest will now appear under that table in your Tables view.

**Note:** If the table has a seat limit (e.g., 10 seats), you cannot assign more guests than available seats.

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## Method 2: Move Guests Between Tables (Drag & Drop / Dropdown)

-   On your guest list or in the Check-in App open your guest list
-   Locate the guest you want to move and edit the guest
-   Click the Table dropdown next to their name
-   Select the new destination table
-   The guest is instantly moved - no data loss, no re-entry

**Pro tip:** Use the dropdown method for last-minute changes requested by guests or event hosts.

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## Method 3: Bulk Assign via Excel

For large guest lists, you can assign tables in bulk:

1.  Export your guest list as an Excel file.
2.  Add the **Table** column and fill in the table name for each guest.
3.  Import the file back into Check-in Pax.

**Important:** Table names must match exactly what you created in Event Setup.

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## Troubleshooting

**No tables appear in the dropdown?** You haven't created any tables yet. Go to Event Setup > Tables to add them.

**Table is full?** The seat limit has been reached. Either increase the limit or assign the guest to a different table.