---
title: "Configuring RSVP Form Settings"
url: "https://help.checkinpax.com/en/article/configuring-rsvp-form-settings"
language: "en"
last_updated: "2026-05-22T07:05:09.170Z"
---

# Configuring RSVP Form Settings

Once you have created your RSVP form, you can adjust its settings to control what happens before, during, and after a guest submits their response.

### How to access form settings

1.  Go to **Manage Templates** → **RSVP Forms**.
2.  Find the form you want to configure and click on it to open the form designer.
3.  Click the **Settings** button on top.
4.  Adjust the settings as needed for each menu item.
5.  Click **Save**.

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### Available settings

| Setting | Description |
| --- | --- |
| **Form Name** | The internal name of the form (guests do not see this) |
| **Public / Private** | Who can access the form (see [Using private RSVP form links](https://)) |
| **Guest List** | Which guest list new responses are added to |
| **Form URL slug** | The custom part of your form URL (e.g., `rsvp-me.to/your-slug`) |
| **Unique Email Registration** | When enabled, each email address can only be used for a single registration. Toggle this option to prevent duplicate accounts.<br>Note: This setting only detects duplicates on the associated guest list of that form, not across the whole event or all guest lists. |
| **Confirmation Email** | You have the option to select an active email template here. This email is sent once a guest clicks the submit button of the form. Perfect for automated confirmation emails with QR codes. |
| **Email Notifications (coming soon)** | Send a notification email for each response to one or more email addresses, mainly used to keep yourself or your team in the loop in realtime |
| **Form closure Options** | Close the form right away, on a specific date, or when your assigned guest list hits a certain number of guests. |
| **Link Preview and Favicon** | Customize your form’s appearance on social media channels and add a favicon for the browser tab. Note that these features are for sharing the existing form. To embed a public form into your website, use the embed feature. |
| **Embed Form** | Use the ready-to-use embed code to place the form on your website, complete with customization options. Keep in mind that this feature requires the form to be private. |

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### Confirmation email vs. notification email

| Option | Best for |
| --- | --- |
| **Confirmation email** | This is the 'Thank you' or 'You are confirmed' email sent to guests after they complete a form or press submit. Sending it requires: (1) an active email template to assign, and (2) either a default email field on the form or an existing email address in the guest's profile. |
| **Notification email (coming soon)** | This is the email notification sent to you or your team each time a guest RSVPs. You can only select team members as recipients. Please note that the account used for these notifications may receive a high volume of emails. |

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### Limiting responses

| Setting | Use case |
| --- | --- |
| **Limit Responses per Guest List** | Your breakfast registration form has a maximum capacity (e.g., 50 seats). Once 50 responses are on the breakfast guest list, the form closes automatically. |
| **Limit Responses per Event** (coming soon) | Your event has a maximum capacity (e.g., 500 seats). Once 500 responses are across your lists, all forms close automatically, and a warning appears if you try to add guests manually. |

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### Email notifications

When enabled, you and your team will receive an email every time a guest submits the form.

**Example use cases:**

-   Sales team gets notified when a VIP registers (VIP form)
-   Event manager tracks real-time RSVP counts
-   Support team follows up with guests who have special requests (Tip: show relevant field responses directly in the email)

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### Form status

| Status | What it means |
| --- | --- |
| **Open** | The form is live and accepting responses. |
| **Closed** | The form is closed. Guests will see a "Form is no longer accepting responses" or a custom message. |

> **Note:** You can switch a form back to Open at any time. No data is lost when you close or open a form.

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### Pro tips

-   **Set form response limits.** Once the limit is reached, the form closes automatically – no need to monitor manually.
-   **Test notifications.** Submit a test response to ensure email notifications are working.
-   **Deactivate the form after the event.** This prevents unwanted submissions once your event is over.

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## Related Articles

-   Creating RSVP forms
-   Copying RSVP forms
-   Using the RSVP Form Designer
-   Using private RSVP form links
-   Combining invitation emails with personalized RSVP forms