---
title: "Customizing Data Fields"
url: "https://help.checkinpax.com/en/article/customizing-data-fields"
language: "en"
last_updated: "2026-05-04T09:21:41.769Z"
---

# Customizing Data Fields

Here is a dedicated place to view and edit all default and custom data fields for your guest profiles.

Every event collects different information. A gala dinner might need meal preferences (chicken, fish, vegan). A conference might need company name and job title. A fundraiser might need donation amount and a press conference might need influencer details.

Custom data fields let you collect exactly what you need, nothing more.

**Note:** Custom data fields can only be configured when accessing app.checkinpax.com in your web browser on your laptop or computer.

### How to add a custom field:

1.  Go into your event and click **Data Fields** in the left side bar.
2.  Click **Create Field** on top. The data field will appear at the bottom of the list. Tip: Before adding a new field, check first if this field does not exist yet as a default data field.
3.  Give it a **unique name.**
4.  Choose a field type:  
    **Tip:** Always select the text field for most flexibility and to collect data easily.
5.  -   **Text** – Short answer (e.g., "Dietary restrictions")
    -   **Email** – Requires a correct email address (e.g., "name@domain.com")
    -   **Number** – For quantities or donation amounts, only accepts digits.  
        
6.  Click **Save**.

### How to edit or delete a custom field:

-   Click into a field name or select from the dropdown to **Edit**.
-   Click the **Delete** icon to remove a field entirely.
-   Use the **Action slider** to activate or deactivate a field. Deactivated fields will not be used for your event at all and you won't see them in the Check-in App, guest lists or RSVP forms.
-   **Drag and drop** data fields to **change the position**. This allows you to show specific fields first in list views, reports and in the Check-in App.
-   Click the **eye symbol** to hide or show data fields from the list view in the Check-in App.

**Tip:** Click **Check-in App Preview** on top to see the guest list view on iPads and mobile phones. All data fields that are visible (eye symbol on) show up in the list.

**Important:** Deleting a field also deletes all data that guests have already entered for that field. Be careful.

### Where data fields appear:

-   In the **Add/Edit Guest** forms
-   In **Guest Profiles**
-   On all your **Guest lists** (if marked as visible)
-   On **RSVP forms** (if you choose to show them)
-   As dynamic **email placeholders** (if you create emails)
-   As dynamic **name badge placeholders** (if you create name badges)
-   On **Exported reports**

**Video:** \[A video will be added here showing how to create, edit, and manage custom data fields.\]