---
title: "Downloading Reports"
url: "https://help.checkinpax.com/en/article/downloading-reports"
language: "en"
last_updated: "2026-04-15T07:50:13.454Z"
---

# Downloading Reports

After your event - or even during it - you'll want to know who showed up, who didn't, and what your data looks like.

Check-in Pax now has a dedicated **Report** button in the event sidebar menu.

### How to download a report:

1.  Go to your event's guest list.
2.  Look for the **Report** button in the left sidebar menu (it's hard to miss).
3.  Click it.

### What's included in the report?

The report exports a comprehensive CSV file with the following data fields:

| **Field** | **Description** |
| --- | --- |
| **Guest List** | The name of the guest list the guest belongs to. |
| **Guest ID** | A unique number assigned to each guest by the system. |
| **Default Fields** | First name, last name, company, email, and other standard fields. |
| **Custom Fields** | Any custom data fields you created for your event. |
| **Guest Status** | Unconfirmed, Confirmed, Cancelled, Review, or Checked In. |
| **Total Guests Checked In** | Total number of checked-in guests (this includes plus-ones). |
| **Check-in Time** | The timestamp when the guest was checked in. |
| **Device Name** | The name you assigned to the iPad or phone used for check-in (e.g., "iPad 1 – Main Entrance"). If left empty it will say "Not set". |
| **Tracking Time** | Specific timestamps from the Scan & Track feature for QR code scanning. |
| **Created Date** | The date and time when the guest was added to the system. |
| **Created By** | The username of the person who added the guest. |
| **Source** | How the guest was added (e.g., Import, Check-in App, RSVP Form). |
| **Last Modified By** | The username of the person who last edited the guest. |
| **Last Modified Date** | The date and time when the guest was last edited (e.g., onsite during the event or in Event Manager before the event). |

### How to customize your export:

Configurable custom reports are currently not available on Check-in Pax. However, you can influence the report content and layout in two ways by managing your data fields:

1.  **Deactivating data fields** – When you deactivate a data field, it will also be removed from your exported reports.
2.  **Changing the order of data fields** – The order of your data fields in the settings determines the order of columns in your exported report.

To adjust these settings, go to your event's **Data Fields** page and rearrange or deactivate fields as needed. Then download a fresh report to see the changes reflected.

**Pro tip:** Run a report right before your event ends to see real-time attendance. Run another report afterward to share final numbers with your team or stakeholders.