---
title: "Events, Guest Lists, and Guest Profiles"
url: "https://help.checkinpax.com/en/article/events-guest-lists-and-guest-profiles"
language: "en"
last_updated: "2026-05-04T09:24:02.753Z"
---

# Events, Guest Lists, and Guest Profiles

The Check-in App organizes your data into three clear levels. Understanding these will help you navigate the app with confidence.

### Events

An event is the top-level container. Think of it as the "folder" for everything related to a specific gathering—your guest lists, templates, settings, and check-in data. When you open the app, the first thing you do is select which event you're working on.

**Example:** "Annual Conference 2026" or "Cocktail Reception."

### Guest Lists

Inside each event, you can have one or more guest lists. A guest list is exactly what it sounds like - a collection of guests. You might use multiple guest lists to separate different categories of guests or attendees.

**Example:** "VIP Guests," "Press," "Speakers," "General Admission."

When you select a guest list in the app, you'll see all the guests belonging to that list.

### Guest Profiles

A guest profile contains all the information about a single person: their name, email, status, custom fields, table assignment, check-in time, and more. This is where you'll take action - checking them in, editing their details, or moving them to another guest list.

**Example:** John Smith, confirmed, meal preference: chicken, checked in at 2:34 PM on iPad 1.

### How they work together in the app:

1.  You select an **Event**.
2.  You choose a **Guest List** (or view "All Guests").
3.  You tap on a **Guest Profile** to see their details and take action.

**Pro tip:** If your event has only one guest list, all guests are in that single list. If you have multiple guest lists, the app will automatically show an **All Guests** view at the top - this is the best option for your check-in team because it lets them search across every guest at once without having to switch between lists. Optionally, you can tap into a specific guest list to view and search only within that list (e.g., to focus on VIPs or speakers).