---
title: "Managing Team Member Rights"
url: "https://help.checkinpax.com/en/article/managing-team-member-rights"
language: "en"
last_updated: "2026-04-15T08:08:18.234Z"
---

# Managing Team Member Rights

Assign roles like Manager, Host, or Assistant – each with different permissions for events and guest data.

Each team member can be assigned a role that determines what they are allowed to do.

### Available roles

| Role | Permissions |
| --- | --- |
| **Manager** | Comprehensive access to your event, with a few limitations |
| **Host** | Can manage guest lists, invitations, and check in attendees |
| **Assistant** | Focused role with access primarily to the Check-in App without editing rights |

* * *

### Manager

The Manager has comprehensive access to your event, with a few limitations. Key capabilities include:

-   Modify event details as needed
-   Create and update email templates and RSVP forms
-   Design badge templates for guests
-   Oversee guest lists and send invitations
-   Add, move, edit, or remove guests from the list
-   Check in guests during the event
-   Download reports

**Best for:** Event coordinators, team leads, or anyone who needs full control over event setup and management.

* * *

### Host

The Host can manage guest lists and invitations, along with checking in attendees. Their capabilities include:

-   Manage guest lists and send invitations
-   Add, move, edit, or remove guests as necessary
-   Check in guests during the event
-   Download reports

**Best for:** Front-of-house managers, team members who need to make guest list changes, or staff who handle both check-in and guest management.

* * *

### Assistant

The Assistant has a focused role with access primarily to the Check-in App. Their responsibilities are:

-   Check in guests during events
-   No permissions to modify guest details or add new attendees

**Best for:** Volunteers, door staff, or temporary team members who only need to check guests in without making any changes to the guest list.

* * *

### Role comparison table

| Capability | Manager | Host | Assistant |
| --- | --- | --- | --- |
| Modify event details | ✅ | ❌ | ❌ |
| Create and update email templates | ✅ | ❌ | ❌ |
| Design badge templates | ✅ | ❌ | ❌ |
| Manage guest lists and send invitations | ✅ | ✅ | ❌ |
| Add, move, edit, or remove guests | ✅ | ✅ | ❌ |
| Check in guests during the event | ✅ | ✅ | ✅ |
| Download reports | ✅ | ✅ | ❌ |

* * *

### App only vs. Event Management backend

When inviting a team member, you can also choose their access type:

| Access type | What they can do |
| --- | --- |
| **App only** | Can only log into the Check-in App on iPads or mobile devices. Cannot access the web browser Event Management. |
| **Event Management backend** | Can log into the web browser to manage events, guest lists, templates, and reports (subject to their role). |

**Use case:** An **Assistant** typically only needs **App only** access. A **Manager** or **Host** needs **Event Management backend** access.

* * *

### How to assign or change a role

1.  Go to the **Team** page.
2.  Find the team member you want to manage.
3.  Click the **Edit** button on the right.
4.  Select a role from the dropdown (Manager, Host, or Assistant).
5.  Choose **App only** or **Event Management backend** access.
6.  Click **Save**.

Changes take effect immediately. The team member does not need to log out and back in.

* * *

## Related Articles

-   Adding team members
-   Managing Event access
-   Changing username and password