---
title: "Moving a Guest (to Another Guest List)"
url: "https://help.checkinpax.com/en/article/moving-a-guest-to-another-guest-list"
language: "en"
last_updated: "2026-04-15T07:53:27.223Z"
---

# Moving a Guest (to Another Guest List)

Sometimes a guest arrives and needs to be moved from one guest list to another - for example, an upgrade from General Admission to VIP, or a speaker who was accidentally added to the wrong list. The Check-in App lets you move guests between guest lists instantly.

### Why move a guest?

-   A general admission guest purchases a VIP upgrade onsite.
-   A guest was accidentally added to the wrong list during import.
-   A walk-in needs to be moved to a different list for tracking purposes.
-   You want to reorganize guests on the fly based on event flow.

### How to move a guest:

1.  Find the guest in your guest list using the search bar.
2.  Tap on the guest's name to open their profile.
3.  Tap the white **Edit** button (top right corner of the guest profile).
4.  Select the destination guest list from the dropdown menu.
5.  **Save** the profile.

### What happens after moving:

-   The guest is removed from the original guest list.
-   The guest appears in the destination guest list on all devices (thanks to real-time sync).
-   The guest's check-in status, custom fields, and other data remain unchanged.
-   The move is recorded in your reports (Last Modified By and Last Modified Date).

### Important notes:

-   Moving a guest does **not** affect their check-in status. If they were already checked in, they remain checked in.
-   If you move a guest by mistake, you can simply move them back to the original list.
-   Guests can only belong to one guest list at a time.

### Example scenario:

| Before move | Action | After move |
| --- | --- | --- |
| Guest list: General Admission | Guest upgrades to VIP at the door | Guest list: VIP |
| Status: Confirmed | → | Status: Confirmed (unchanged) |
| Meal preference: Chicken | → | Meal preference: Chicken (unchanged) |

**Pro tip:** Communicate with your check-in team about when moves are allowed. For example, you might require manager approval before moving a guest to the VIP list.