---
title: "Uploading Guests with a Badge Template"
url: "https://help.checkinpax.com/en/article/uploading-guests-and-assigning-a-badge-template"
language: "en"
last_updated: "2026-04-15T08:18:19.047Z"
---

# Uploading Guests with a Badge Template

Assign a badge template to every guest in your upload – just add a column called "Badge Template" to your Excel or CSV file.

When you upload a guest list, you can assign a badge template to every guest in that list at the same time. This saves you from having to manually assign templates to each guest individually.

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### When to use this feature

| Scenario | Why it's useful |
| --- | --- |
| **Different badge designs for different groups** | VIPs get one badge design, speakers get another, sponsors get a third |
| **Multi-day events** | Assign different badge templates for Day 1 vs. Day 2 |
| **Large guest lists** | Avoid manually updating hundreds of guests one by one |
| **Guests with long names or long company names** | Create a separate badge template with a font size 2–4 pixels smaller than your standard template, and assign it to those specific guests |

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### How to assign a badge template during upload

For a complete walkthrough of uploading guests, see the [**Uploading guests**](https://help.checkinpax.com/en/article/uploading-guests) article. The only additional step is to add a **Badge Template** column to your Excel or CSV file.

**Column name requirement:** The column must be spelled exactly as `Badge Template`.

**In your Excel or CSV file:**

| First Name | Last Name | Email | Badge Template |
| --- | --- | --- | --- |
| John | Smith | [john@example.com](mailto:john@example.com) | VIP Badge |
| Sarah | Lee | [sarah@example.com](mailto:sarah@example.com) | Speaker Badge |
| Michael | Chen | [michael@example.com](mailto:michael@example.com) | VIP Badge |

> **Important:** The badge template name must match **exactly** (case-sensitive) with the template name in your account. "VIP Badge" and "vip badge" are different.

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### What if a template name doesn't match?

If the badge template name in your file does not match an existing template:

-   The guest will receive the **default badge template** instead.
-   No error message appears – the upload simply uses the default.

To avoid this, double-check template names before uploading.

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### Changing a badge template after upload

If you need to change a guest's badge template after uploading, you have the following options:

| Method | How to do it |
| --- | --- |
| **Individual guest** | Open guest profile → select badge template from dropdown |
| **Delete and re-upload** | Delete the affected guests and upload a corrected Excel or CSV file with the updated Badge Template column |

> **Note:** Excel or CSV re-upload does **not** update existing guests. You must delete the guests first, then re-upload with the corrected data.

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### Coming soon – bulk edit

> **Coming soon:** You will be able to select multiple guests and assign a badge template in bulk directly from the guest list, without deleting or re-uploading.

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### Important notes

-   The badge template must **already exist** in your account before you upload. Create your templates first, then upload your guest list.
-   If you leave the Badge Template column empty, the guest will use the **default badge template**.

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### Example scenario

**You have:** A conference with VIPs and Speakers. Each group needs a different badge design.

**What you do:**

1.  Create two badge templates: "VIP Badge" and "Speaker Badge."
2.  Prepare your Excel file with a column named exactly `Badge Template`.
3.  Enter "VIP Badge" for VIP guests and "Speaker Badge" for speakers.
4.  Upload the file.

**Result:** Every guest is automatically assigned the correct badge template. No manual work needed.

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## Related Articles

-   Uploading guests
-   Editing and creating badge templates
-   Printing badges in the Check-in App
-   Changing a badge template in the Check-in App