---
title: "Viewing Tables in the Check-in App"
url: "https://help.checkinpax.com/en/article/viewing-tables-in-the-check-in-app"
language: "en"
last_updated: "2026-05-22T07:08:05.392Z"
---

# Viewing Tables in the Check-in App

Your check-in team can see which table each guest is assigned to – right from the guest profile.

This is where the feature truly shines on event day.

#### Accessing Tables in the App

1.  Open the **Check-in Pax** mobile/tablet app
2.  Select your event
3.  Open a guest list and click on the **Tables** icon (top right corner)

#### Two View Modes

**Collapsed View**

-   Shows all tables as cards
-   Each card displays:
-   -   Table name
    -   Total seats (e.g., 12)
    -   Checked-in count (e.g., 8/12)
    -   Empty seats (e.g., 4)
-   Perfect for a high-level overview of venue occupancy

**Expanded View (Default)**

-   Tap any table card to expand all
-   Shows the full list of guest names at that table
-   Each guest shows check-in status (Checked in / Not checked in)
-   Tap a guest to open profile and check them in directly from the table view

#### How to Check In Guests by Table

**Option A: From Expanded Table View**

1.  Tap the table to expand it
2.  Search or Scroll to find the guest
3.  Tap **a guest and then on the check-in button**

**Option B: Search via the Guest list, Then Check In**

1.  Use the **Search** bar in the app
2.  Type the guest's name
3.  The app shows matching results
4.  Tap the guest to check them in

#### Understanding Table Status Icons

| **Icon / Indicator** | **Meaning** |
| --- | --- |
| Check-in tick with italic guest names | Guest checked in |
| Black on white guest names | Guest not checked in |
| "5 Empty Seats" text | 5 available seats at this table |
| "12/12" | Table is full (all seats occupied or checked in) |

#### Pro Tips for Check-in Staff

-   **Use Collapsed View during rush periods** - see occupancy and check-ins per table across the whole room at a glance
-   **Use Search for VIPs** - find any guest instantly without scanning tables
-   **Move guests on the fly** - tap a guest, use the Table dropdown to reassign them to a different table
-   **Spot empty seats for walk-ins** - look for tables showing "3 empty" or "5 empty" and direct guests there