Downloading Reports
After your event - or even during it - you'll want to know who showed up, who didn't, and what your data looks like. Check-in Pax now has a dedicated Report button in the event sidebar menu.
How to download a report:
- Go to your event's guest list.
- Look for the Report button in the left sidebar menu (it's hard to miss).
- Click it.
What's included in the report?
The report exports a comprehensive CSV file with the following data fields:
| Field | Description |
Guest List | The name of the guest list the guest belongs to. |
Guest ID | A unique number assigned to each guest by the system. |
Default Fields | First name, last name, company, email, and other standard fields. |
Custom Fields | Any custom data fields you created for your event. |
Guest Status | Unconfirmed, Confirmed, Cancelled, Review, or Checked In. |
Total Guests Checked In | Total number of checked-in guests (this includes plus-ones). |
Check-in Time | The timestamp when the guest was checked in. |
Device Name | The name you assigned to the iPad or phone used for check-in (e.g., "iPad 1 – Main Entrance"). If left empty it will say "Not set". |
Tracking Time | Specific timestamps from the Scan & Track feature for QR code scanning. |
Created Date | The date and time when the guest was added to the system. |
Created By | The username of the person who added the guest. |
Source | How the guest was added (e.g., Import, Check-in App, RSVP Form). |
Last Modified By | The username of the person who last edited the guest. |
Last Modified Date | The date and time when the guest was last edited (e.g., onsite during the event or in Event Manager before the event). |
How to customize your export:
Configurable custom reports are currently not available on Check-in Pax. However, you can influence the report content and layout in two ways by managing your data fields:
- Deactivating data fields – When you deactivate a data field, it will also be removed from your exported reports.
- Changing the order of data fields – The order of your data fields in the settings determines the order of columns in your exported report.
To adjust these settings, go to your event's Data Fields page and rearrange or deactivate fields as needed. Then download a fresh report to see the changes reflected.
Pro tip: Run a report right before your event ends to see real-time attendance. Run another report afterward to share final numbers with your team or stakeholders.