Assigning a Guest to a Table

There are three ways to assign guests to tables.

Before you start: Make sure you have already created your tables in Event Setup. Guests can only be assigned to tables that exist in your event.

Method 1: Assign Individually from Guest List

• Go to your Guest lists
• Add a new guest you want to assign
• Under the Table field dropdown, select the table name
• Click Save
• The guest will now appear under that table in your Tables view.

Note: If the table has a seat limit (e.g., 10 seats), you cannot assign more guests than available seats.

Method 2: Move Guests Between Tables (Drag & Drop / Dropdown)

• On your guest list or in the Check-in App open your guest list
• Locate the guest you want to move and edit the guest
• Click the Table dropdown next to their name
• Select the new destination table
• The guest is instantly moved - no data loss, no re-entry

Pro tip: Use the dropdown method for last-minute changes requested by guests or event hosts.

Method 3: Bulk Assign via Excel

For large guest lists, you can assign tables in bulk:

1. Export your guest list as an Excel file.
2. Add the Table column and fill in the table name for each guest.
3. Import the file back into Check-in Pax.

Important: Table names must match exactly what you created in Event Setup.

Troubleshooting

No tables appear in the dropdown? You haven't created any tables yet. Go to Event Setup > Tables to add them.

Table is full? The seat limit has been reached. Either increase the limit or assign the guest to a different table.