Uploading Guests with a Badge Template

Assign a badge template to every guest in your upload – just add a column called "Badge Template" to your Excel or CSV file.

When you upload a guest list, you can assign a badge template to every guest in that list at the same time. This saves you from having to manually assign templates to each guest individually.

When to use this feature

Scenario	Why it's useful
Different badge designs for different groups	VIPs get one badge design, speakers get another, sponsors get a third
Multi-day events	Assign different badge templates for Day 1 vs. Day 2
Large guest lists	Avoid manually updating hundreds of guests one by one
Guests with long names or long company names	Create a separate badge template with a font size 2–4 pixels smaller than your standard template, and assign it to those specific guests

How to assign a badge template during upload

For a complete walkthrough of uploading guests, see the Uploading guests article. The only additional step is to add a Badge Template column to your Excel or CSV file.

Column name requirement: The column must be spelled exactly as Badge Template.

In your Excel or CSV file:

First Name	Last Name	Email	Badge Template
John	Smith	john@example.com	VIP Badge
Sarah	Lee	sarah@example.com	Speaker Badge
Michael	Chen	michael@example.com	VIP Badge

Important: The badge template name must match exactly (case-sensitive) with the template name in your account. "VIP Badge" and "vip badge" are different.

What if a template name doesn't match?

If the badge template name in your file does not match an existing template:

The guest will receive the default badge template instead.
No error message appears – the upload simply uses the default.

To avoid this, double-check template names before uploading.

Changing a badge template after upload

If you need to change a guest's badge template after uploading, you have the following options:

Method	How to do it
Individual guest	Open guest profile → select badge template from dropdown
Delete and re-upload	Delete the affected guests and upload a corrected Excel or CSV file with the updated Badge Template column

Note: Excel or CSV re-upload does not update existing guests. You must delete the guests first, then re-upload with the corrected data.

Coming soon – bulk edit

Coming soon: You will be able to select multiple guests and assign a badge template in bulk directly from the guest list, without deleting or re-uploading.

Important notes

The badge template must already exist in your account before you upload. Create your templates first, then upload your guest list.
If you leave the Badge Template column empty, the guest will use the default badge template.

Example scenario

You have: A conference with VIPs and Speakers. Each group needs a different badge design.

What you do:

Create two badge templates: "VIP Badge" and "Speaker Badge."
Prepare your Excel file with a column named exactly Badge Template.
Enter "VIP Badge" for VIP guests and "Speaker Badge" for speakers.
Upload the file.

Result: Every guest is automatically assigned the correct badge template. No manual work needed.

Uploading guests
Editing and creating badge templates
Printing badges in the Check-in App
Changing a badge template in the Check-in App