Bulk Badge Printing in the Check-in App
The Bulk Badge Print feature allows you to print name badges for an entire guest list in one go – directly from the Check-in App on your iPad. No need to open each guest profile individually.
This can turn a 30‑minute manual task into a 2‑minute automatic process.
Watch the video below to see bulk badge printing in action:
Demonstration of bulk badge printing in the Check-in App – selecting a guest list and printing all badges automatically.
When to use bulk printing
| Scenario | Why it helps |
|---|---|
VIPs or sponsors | Print all badges for a dedicated guest list in seconds |
Speakers | Have badges ready before they arrive at the registration desk |
Pre-printed badges | Prepare badges in advance for any group that does not need on‑demand printing |
Backup copies | Quickly reprint a complete set of badges for a table or session |
How to bulk print badges
- Open the Check-in App on your iPad and select your event.
- Tap the settings icon (☰) in the lower‑left corner.
- Select Bulk Badge Print.
- Choose the guest list you want to print.
- Confirm the action.
The app will print a badge for every guest on that list, using each guest’s assigned badge template.
Important – size recommendations
Bulk printing is designed for small to medium‑sized lists.
| List size | Recommendation |
|---|---|
20–30 guests | ✅ Perfect – quick and reliable |
50–100 guests | ⚠️ Works, but monitor the printer so labels do not overlap or block each other |
200+ guests | ❌ Not recommended – use bulk PDF generation from the web browser instead |
Note: The Check-in App prints labels one after another. If you print a very long list, the continuous flow of labels can cause overlapping while labels come out. Monitor the process and move labels that pile up.
Benefits
| Before bulk print | With bulk print |
|---|---|
Open each guest profile individually | Select a list once |
Tap "Print Badge" 30 times | Tap "Confirm" once |
10-30 minutes of repetitive work | 2-3 minutes of automatic printing |
Example use case
Scenario: You have 25 VIP guests arriving early. You want their badges ready before they walk in.
What you do:
- Create a guest list called "VIPs".
- On event day, open the Check-in App → Settings → Bulk Badge Print → choose "VIPs".
- Confirm Prnt – all 25 badges print automatically.
Result: Badges are ready in advance. Your VIPs feel taken care of, and your team avoids last‑minute scrambling.
Troubleshooting
| Issue | Solution |
|---|---|
Badges print with the wrong design | Check that guests have the correct badge template assigned (bulk print uses each guest's assigned template, not a single template for the whole list). |
Labels overlap or jam | Don't leave the printer while bulk printing and remove labels to avoid label blocking each other or piling up. |
Printer stops mid‑print | Check the printer’s paper supply and connection. Restart the print from the beginning if it does not continue automatically or print the remaining labels manually. |
Pro tips
- Test with 1–2 guests first – make sure the printer and templates are working before printing a whole list.
- Keep spare paper rolls nearby – bulk printing consumes labels quickly.
- Use bulk print for static groups (VIPs, speakers, sponsors) that do not change often.
- For large events, pre‑print badges using the web‑based bulk PDF generator and print from a computer.
Related Articles
- Printing badges in the Check-in App
- Generating badges in bulk
- Configuring the printer in the Check-in App