Creating RSVP Forms

RSVP forms allow you to collect guest responses, registrations, and custom information directly from your attendees. Whether you need a simple confirmation form or a detailed registration page with multiple fields, Check-in Pax makes it easy.

What is an RSVP form?

An RSVP form is a web page where guests can:

Confirm or decline their attendance
Provide additional information (meal preferences, T-shirt sizes, etc.)
Update their guest profile

When a guest submits the form, their guest status is automatically updated (e.g., from "Unconfirmed" to "Confirmed"), and you can send an automated confirmation email with their QR code.

How to create a new RSVP form

Go to Manage Templates → RSVP Forms.
Click Create New Form.
Enter a Form Name (e.g., "Annual Conference Registration" or "Product Launch RSVP").
Select Public or Private access:
- Public – Anyone with the link can access and submit the form
- Private – Only guests who are on your guest list can access (see Using private RSVP form links)
Choose a Guest List that the form is linked to.
- New responses will be added to this list.
- Note: You can only link one guest list to a public form.
Customize the form URL if available:
- Your form will be available at rsvp-me.to/your-custom-slug
- Enter your preferred slug (e.g., annual-conference-2030)
- If the slug is already taken, choose another one
Click Create.

Your new form is now created and ready to be designed.

What happens next

After creating the form, you will want to:

Step	Article
Design the form layout (drag and drop fields)	Using the RSVP Form Designer
Configure form settings (confirmation messages, redirects)	Configuring RSVP Form Settings
Prefill guest details and combine with invitation emails	Using Private RSVP Form Links

Step

Article

Design the form layout (drag and drop fields)

Using the RSVP Form Designer

Configure form settings (confirmation messages, redirects)

Configuring RSVP Form Settings

Prefill guest details and combine with invitation emails

Using Private RSVP Form Links

Form access types

Type	Who can access	Best for
Public	Anyone with the link	Open registration, events without pre-defined guest lists
Private	Only guests already in your guest list	Invitation-only events, VIP registration, secure RSVPs

Pro tips

Choose a memorable slug. Use something easy to remember and type, like company-annual-conference-2030.
Test your form. Submit a test response to see what guests experience.
Link the form to the correct guest list. All responses will be stored in this list.