Understanding the Purpose of Tables
What are Tables?
Tables in Check-in Pax are a visual way to organize your guests into seating groups. Instead of managing a single, flat list of attendees, you can now see your entire venue layout at a glance—who is sitting where, how many have checked in, and how many seats remain empty.
Why use Tables?
Challenge | Solution with Tables |
Long guest lists are hard to scan | Collapsible table cards show only key stats |
Last-minute seat changes are chaotic | Move guests between tables with a simple dropdown |
Check-in staff waste time searching for stats | View check-in status per table (e.g., "8/12 checked in") |
Key terminology
- Table: A group of seats (e.g., 10 seats for a wedding party)
- Seat: An individual guest assignment within a table
- Occupied: A seat filled by a checked-in guest
- Empty: A seat available for a walk-in or unassigned guest
- Collapsed view: Shows only table name, total seats, checked-in count, and empty seats
- Expanded view: Shows the full list of guest names at that table
Where do Tables appear?
- In your Tables configuration screen and guest lists for setup and management
- In your Check-in App for day-of-event operations
- In Reports for post-event analysis