Customizing Data Fields

Here is a dedicaged place to view and edit all default and custom data fields for your guest profiles.

Every event collects different information. A gala dinner might need meal preferences (chicken, fish, vegan). A conference might need company name and job title. A fundraiser might need donation amount and a press conference might need influencer details.

Custom data fields let you collect exactly what you need, nothing more.

Note: Custom data fields can only be configured when accessing app.checkinpax.com in your web browser on your laptop or computer.

How to add a custom field:

Go into your event and click Data Fields in the left side bar.
Click Create Field on top. The dats field will appear at the bottom of the list. Tip: Before adding a new field, check first if this field does not exist yet as a default data field.
Give it a unique name.
Choose a field type:
Tip: Always select the text field for most flexibility and to collect data easily.
- Text – Short answer (e.g., "Dietary restrictions")
- Email – Requires a correct email address (e.g., "name@domain.com")
- Number – For quantities or donation amounts, only accepts digits.
Click Save.

How to edit or delete a custom field:

Click into a field name or select from the dropdown to Edit.
Click the Delete icon to remove a field entirely.
Use the Action slider to activate or deactivate a field. Deactivated fields will not be used for your event at all and you won't see them in the Check-in App, guest lists or RSVP forms.
Drag and drop data fields to change the position. This allows you to show specific fileds first in list views, reports and in the Check-in App.
Click the eye symbol to hide or show data fields from the list view in the Check-in App.

Tip: Click Check-in App Preview on top to see the guest list view on iPads and mobile phones. All data fields that are visible (eye symbol on) show up in the list.

Important: Deleting a field also deletes all data that guests have already entered for that field. Be careful.

Where data fields appear:

In the Add/Edit Guest forms
In Guest Profiles
On all your Guest lists (if marked as visible)
On RSVP forms (if you choose to show them)
As dynamic email placeholders (if you create emails)
As dynamic name badge placeholders (if you create name badges)
On Exported reports

Video: [A video will be added here showing how to create, edit, and manage custom data fields.]