Managing Team Member Rights

Assign roles like Manager, Host, or Assistant – each with different permissions for events and guest data.

Each team member can be assigned a role that determines what they are allowed to do.

Role	Permissions
Manager	Comprehensive access to your event, with a few limitations
Host	Can manage guest lists, invitations, and check in attendees
Assistant	Focused role with access primarily to the Check-in App without editing rights

The Manager has comprehensive access to your event, with a few limitations. Key capabilities include:

Best for: Event coordinators, team leads, or anyone who needs full control over event setup and management.

The Host can manage guest lists and invitations, along with checking in attendees. Their capabilities include:

Best for: Front-of-house managers, team members who need to make guest list changes, or staff who handle both check-in and guest management.

The Assistant has a focused role with access primarily to the Check-in App. Their responsibilities are:

Best for: Volunteers, door staff, or temporary team members who only need to check guests in without making any changes to the guest list.

Capability	Manager	Host	Assistant
Modify event details	✅	❌	❌
Create and update email templates	✅	❌	❌
Design badge templates	✅	❌	❌
Manage guest lists and send invitations	✅	✅	❌
Add, move, edit, or remove guests	✅	✅	❌
Check in guests during the event	✅	✅	✅
Download reports	✅	✅	❌

When inviting a team member, you can also choose their access type:

Access type	What they can do
App only	Can only log into the Check-in App on iPads or mobile devices. Cannot access the web browser Event Management.
Event Management backend	Can log into the web browser to manage events, guest lists, templates, and reports (subject to their role).

Use case: An Assistant typically only needs App only access. A Manager or Host needs Event Management backend access.

Changes take effect immediately. The team member does not need to log out and back in.

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